Friday, June 8, 2018

Today's Notary Tip - June 8, 2018 - About your notary name and notary signature...

Notaries have rules (if not strict laws) about how they sign their names, and how they print them, as well. 

The rules' message is:  stay consistent with your notary signature and when printing your name for notary business.

In Texas, the name you use to complete your application is your "notary name." That is the name you will use to perform notarial acts.

The same is true for your signature on the application--it's your mark-- an identifying action that's all your own...YOU are the only one who makes that signature. Don't switch to another version of it. 

Use the same writing style you used on your notary application. Make the same squiggle marks over and over again when you sign notarial certificates.  That way, you can be verified as YOU, a notary public,  by your signature's appearance. 

In most states, the signature on the most recent notary application is the signature that is kept by the notary public administrator of individual states so that if a document with a notary's signature is called into question as a fraud, or if it requires an apostille, your state can confirm that the signature belongs to YOU.

No matter what state you're in, these suggestions hold true.

The reason that your notary signature and name remain the same throughout your commission is to identify validate that the signature is yours.

At some point (assuming you are a busy notary) a document that you notarized will go to your state's apostille office; the clerks in the apostille group will look up your signature. If you vary your signature from that you applied with, the document may be denied its apostille.

The apostille is a certificate that verifies to citizens in foreign countries who are the end-users of a notarized document that a genuine notary in a U.S. state notarized the document to which the apostille is attached.

Keep your signature the same throughout your notary career path.  It's like your notarial fingerprint; it belongs to you and shows YOU  are the one who notarized a document.

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